Budgeting

Taking Control of Your Event Accounting and Finances

by admin • April 21, 2015

As event planners we are always concerned with whether we are within our budget, whether there will be enough budget and of course, whether we will get a decent ROI on our event. Some of us are lucky enough to have an accountant or bookkeeper near by, but it is nonetheless very important that we […]


5 Commonly Overlooked Hidden Costs in Event Planning

by admin • February 23, 2015

While planning your events, it can become easier to overlook certain less obvious costs and one can forget that it is possible to save money at each step in the process. These hidden costs, as they are called, can surprise you when it becomes time to review your event budget. There are a number of […]


Strategic Meetings Management – Going Backwards or Forward?

by admin • November 21, 2014

Azavista, the leader in corporate event technology, participated in the “Strategic Meetings Management” (SMM) breakout session, at the GBTA conference in Berlin. One of the main points of the debate, is that SMM should not be only about cost-savings, but also about productive meetings. A better way to obtain quality meetings is to use data as part of […]


Plan the perfect Christmas party

by admin • November 13, 2014

Follow these steps as a basic Christmas Event Checklist, in order to plan the perfect Christmas event.  Read till the end, because we have an exciting gift for you! 1. SET THE DATE Date and venue are particularly important in December. Get this sorted as soon as possible to ensure you get the Christmas party […]


Stephen Morton-Prior: “We plan events like movies”

by admin • November 10, 2014

Inside the mind of a planner: How to implement technology into events Stephen Morton-Prior Managing Director at Clearwater Events 19 years of experience in the Events Industry Prior to the launch of Clearwater Events, he has held positions in the Event Management sector He had the opportunity to work with a diverse portfolio of global […]


Turning the Tables on Professional Networking at Events

by admin • October 28, 2014

Professional networking is now being transformed by the ubiquity of mobile technology and internet-connected devices.  As the number of social media platforms and event apps is growing exponentially, the expectations of both event attendees and hosts have changed, but not always towards the same direction. American Express Meetings & Events report, titled “GREAT EXPECTATIONS: The […]


4 common mistakes in event planning

by admin • October 1, 2014

Event planning tips Knowing how to plan a corporate event can be a tricky endeavour. It takes time, imagination and excellent planning skills to cover all the details and stick to the budget at the same time. Here is how to avoid some mistakes that can compromise the goal of your event. 1. Going over […]


Vendor Management: tips and hints for the event planner

by admin • September 29, 2014

Vendor Management: tips and hints for event planners Planning an event is not a one person gig. No matter how big the event, from a small corporate retreat to a big conference, you cannot micromanage. You need to deliver tasks and find good vendors and contractors that help you.You need great support, excellent staff and […]


10 books every event planner should read

by admin • August 6, 2014

10 books every planner should read from azavista Event planner readings 1. Into the heart of meetings: Basic principles of meeting design Authors: Eric de Groot and Mike van der Vijver Summary: This book provides a wonderful introduction to meeting design for any event planner. Unlike the many books on the profession that emphasize logistics, […]


Tax Deduction: Incentive travel or corporate meetings?

by admin • June 16, 2014

What you should choose, in order to avoid headaches when you deduct your expenses The European law has substantially reduced deductions and created limitations on incentive travel and corporate meetings. While incentive travel is usually conducted merely for entertainment rather than educational purposes, the days of pure incentive travel are gone, according to the Travel […]