Follow these steps as a basic Christmas Event Checklist, in order to plan the perfect Christmas event. Read till the end, because we have an exciting gift for you!
1. SET THE DATE
Date and venue are particularly important in December. Get this sorted as soon as possible to ensure you get the Christmas party you want.
* Pick a date and stick to it
* Communicate the date as early as possible
2. DECIDE ON YOUR BUDGET
Determining your budget will help you understand the sort of event you can plan. Agree on your budget early and negotiate tough with your managers. It’s Christmas after all!
*Get quotes from multiple venues in order to do market research and secure the best deal!
3. CHOSE YOUR VENUE
Think about what you want to provide. Do you want to organize a sit down meal or something more casual? Always visit the venue before booking. Meet the venue team and get them on your side.
*Pick a convenient location in order to save on transport
4. INVITATIONS AND INVITEES
Design your invitations and send them by email to your list of invitees. Highlight the dress-code. Include all the details of the event from the very beginning. Think about whether you want to invite just staff or their partners as well.
*Send invites about 1 month in advance
5. FOOD AND DRINKS
The food and drinks are an integral part of any festive event. You want to get everything right in order to create that ideal atmosphere. Sample the different menu options before selecting.
*Your caterer will be able to advise you on quantities. Otherwise look at last year’s event and what was consumed.
6. DECIDE ON DECORATIONS
Decorations can make a party memorable. They are part of creating the festive atmosphere. Don’t go overboard though. Keep the style festive but not exaggerated.
*Browse pinterest boards for some extra inspiration
7. MUSIC AND ENTERTAINMENT
Provide suitable music for the evening. A good DJ or a live band? See what fits best with your budget. You could also hire a vintage jukebox, a cartoonist or a magician.
*Carry out a mini poll and asks your guests for recommendations
You are either arranging or paying for transportation. Either way the location should be convenient. Provide all necessary details and info on your event website.
*Use Uber as an cheaper alternative for private transfers
Keep in touch with your guests.Send them emails every now and then and take some of their feedback into consideration. You might want to consider working with a graphic designer to create appealing emails, posters, cards and visuals for the event.
*Set an event theme in the beginning and create assets around it
10. ON THE NIGHT
Do not forget to arrive few hours before to make your final checks. Brief the staff thoroughly and provide specific guidelines. Greet your guests and then have fun. Enjoy your party!