Enterprise level companies use Azavista to ensure there is a single platform that event teams in any state, country or region can collaborate with cross-functional teams. Our 3.0 solution supports integration with the most current and often complex systems allowing for ease of adoption and implementation. We understand that time savings is cost savings and have created a modular and intuitive platform that requires little or no training to implement. With 24/7 support teams in NA, EMEA, and APAC regions, Azavista is able to offer one centralized tool for event teams across the globe to plan, market, execute and report on coordinated enterprise-wide events.
Enterprise 360° Platform Benefits
A complete Tool Stack for your Enterprise Teams
Task & Project Management
Create, monitor, assign and share tasks either to facilitate both internal and cross-department coordination. Maintain an overview of your event team’s schedule. Filter per department, role or team member to see who is busy with what, when. Utilize the multiple view options from list, priority based checklist, and Gaant chart depending on project type and team or user preference.
24/7 Customer Support
Our dedicated customer success managers approach your project in a proactive way, anticipating your needs and making sure that you reach your goals in time. Azavista can deliver the full stack of tailored services throughout the duration of the contract, as well as comprehensive training in order to facilitate seamless and swift adoption of the platform, and a support structure that ensures NACE annual events are a success.
The workflow module is a core feature of the platform. It contains various submodules and features that in summary trigger automated responses and save a lot of time for planners. This is all customizable and Azavista works with all enterprise clients to understand your planning stages to see where we can have out platform do the work for you from simple email confirmations to more complex information flow.
Reporting and Analytics
The extensive Azavista reporting module allows the teams to analyze the performance of each event through through and intuitive dashboards with colorful and easy-to-read charts and graphs. There are both existing widgets for frequently requested reports and the ability to customize widgets for desired company specific reporting reporting in individual events or cross-event for more general analysis. It enables teams to evaluate the results and identify areas for future financial, operational improvement
Web Based Applications
Azavista boasts 3 innovative web based applications that your team and attendees can access without ever having to download anything to your phone. Our check-in app allows for 3 second check-in of attendees as well as is very flexible and able to accept registration payments in real time. Our exhibitor app improves lead capture data making follow up and sales more effective and the virtual engagement app brings users together when live events are not possible through polling, questions, chat features, and content voting.
Private Cloud & Secure Data Storage
Paramount to information security is selecting partners and software solutions that uphold the highest level of protection. The Azavista 3.0 data security is compliant to ISO27001 and our platform is SOC-2 Certified. We will help IT teams manage sensitive content exchange on a secure and private cloud data storage system.
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We help Pharma Event Planners transform the way they plan and execute their events
while tracking and improving their objectives.
Explore more modules. Mix and Match.
Azavista is unique in its offering for event workflows. Event organisers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.
Azavista gives you an integrated, real-time view of your participants list as well as the status of their registration, which can be easily edited and exported into different formats. By efficiently managing these aspects, you can carry out tasks and have better control over the access to the event activities.
Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.
Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.
Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.
An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.
Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.
Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.
Our virtual events solution offers seamless integration with your preferred conferencing platform. With our powerful tool stack, event planners can work on their entire online event process in one single place, from the promotion to the execution and the management. At the same time, they have the option to utilize our Engagement App, which ensures attendees’ are interacting through features like networking, instant meetings, surveys, quizzes, or polls.
With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.
Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.
Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.
Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.
Schedule a demo with one of our consultants to further explore Azavista
We are ready to help you overcome all of your event management challenges.