Program, Session & Track Management

Events programs often have a large variety of dynamics, that’s why
you’re enabled to create, manage and schedule different event activities,
such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register
for their preferred or required sessions.

Build your event program and schedule

Go beyond participant’s expectations and create different types of activities to entertain, inform, engage and connect.

Event agenda planning

Manage event activities according to your needs - optional, mandatory, open or private. Create meetings, workshops, training and invite speakers, set the dates and times and capacity.

  • Multiple activities types and tracks
  • Custom fields for each track and activity

Registration management

Determine track participation by deciding if all event participants can partake in each track or if will be exclusive to some attendees. See who has joined each activity and check which program is the most or the least popular.

  • Exclusivity option for each track
  • Sync with the registration module

Multi-track, digital agenda builder

Simply upload agenda spreadsheet to our web dashboard and it turns even the most complicated agenda into a stunning web and mobile agenda. Make a change in one place and it will automatically sync your whole agenda across different websites as well as the Azavista app.

  • Import agenda
  • Promote agenda throughout the platform

Custom agenda branding

Turn your agenda into a custom branded experience consistent across your event site and your event app. From color-coding, session highlights and elaborate speaker pages, you'll have an agenda that looks amazing.

  • Custom color palette
  • Add icons, logos, images and other

Personal Agendas

Announce event sessions to participants and allow them to register for their preferred or required sessions. Help attendees get everything they hope to get out of your event by letting them plan their schedule and explore who else is coming.

  • Personalized agenda for each participant

Waiting lists and capacity management

Configure your event registration to set a constraint on the number of participants per session in order to effectively manage the session capacity.

  • Constraint on the number of participants per session
  • Automatic stop for additional registrations
  • Increase your room capacity for popular sessions

Feedback gathering

Utilize session rating, polls, social sharing, attendee personal schedule, and many other features, to drive attendee engagement directly from within the event agenda.

  • Speakers and activities ratings
  • Sharing across multiple social media platforms

Plus many more features

Add session attachments and downloadable materials to boost attendee interaction

Tag each program item with one or more track or themes to assist users in finding program items that interest them

List special requirements and extra information for each program item such as description, equipment needed and similar

Use private notes for the conference organizing staff to streamline activities

Why using Azavista's Program & Session Management Module

Supporting companies of any type and size

Azavista can support the most demanding professional events in the world thanks to a suite of powerful tools.

Explore more modules. Mix and match.

What can we do for you? Mix and match the modules that suit your unique needs.

Create and manage as many different types of events needed, whether it’s a single event, main and sub-event, or an event series – we have it covered. For each event, you can assign teams, create templates, and generate custom reports, all in one central place.

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Whether you are planning a small meeting or a large user conference, Azavista is able to support you with a Form System tailored to your specific needs and requirements. No matter the size or complexity of your events program, you’ll have all the right tools to succeed. Our easy-to-use and highly customizable process also complies with the highest security and privacy standards in the market!

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Azavista is unique in its offering for event workflows. Event organizers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.

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Our Fields manager module enables planners to define fields that can be included in forms for participants or event planners to fill in. With this module, you have the flexibility to create specific types of fields for different levels, as well as to use fields in multiple channels.

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Monitor and control all your event participants while saving time and improving productivity. Our solution provides an integrated, real-time view of participants, as well as the status of their registration, and any other relevant information that you need. 

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Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.

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Manage all contacts across past and future events to have the complete history of your participants and organizations. Our module is completely customizable for your organization’s specific requirements and allows integration with your CRM of preference. 

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.

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An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.

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 Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.

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Expand your brand awareness by targeting and connecting with the right participants, at the right time. Our Email Marketing Module enables event planners to market their event and run effective email marketing campaigns to promote events. You can use this solution independently of an event!

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The right digital experience for your event with a fully branded event website. Leverage our simple but integrated content editing tool with our innovative templates, drag and drop elements, customizable fonts, and colors – or add a custom HTML, CSS or Javascript to promote your event in any way you can imagine.

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Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.

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With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.

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Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.

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Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.

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With our travel and flight integration solution, the Azavista Platform allows you to manage travel to your event destination. Travel of your participants from your various international offices can be organized with our integration into Sabre, Amadeus and TravelPort Galileo. The synced data allows you to plan transfers and logistics. The module supports individual and group travel. And finally, it allows to track your expenses for all flights part of your event.

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Schedule a demo with one of our consultants to further explore Azavista

We are ready to help you overcome all of your event management challenges.