Supplier Management
Our solution simplifies the process of managing your own event suppliers.
As well as sourcing of new suppliers for your event and delivering
visibility into total spend.

Manage your own event suppliers. Find new ones.
Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.
Send RFPs to suppliers
With Azavista, access over 50,000 suppliers worldwide and send multiple requests with a click of a button. All incoming quotes appear in one easy overview.
Quotation requests
Communicate with suppliers by sending multiple requests and receive quotations to organize group accommodation, transport and more.
Contracting
Receive offers and negotiate with your suppliers. Keep on top of any price fluctuations. Accept and sign contracts online. Track terms and conditions and get notified on payment deadlines.
For Suppliers: you can also add any requirements that you need from this organization. For example, you can specify you need 10 tables and 2 electrical outlets from or for this organization. Any requirement can also be accompanied by estimated or actual costs.
Supplier types
Venues
Our search engine provides access to 225,000 venues worldwide. Customize your search with filters based on your meeting needs.
Human resources
HR plays an essential role in conference planning by overseeing and supporting different aspects of an event. Our source of suppliers offers the option to find additional people to help you out during your next conference.
Catering
The planning of food and drinks of an event is a very important process, that’s why you have to carefully pick the catering service that will be serving your attendees during your conference, seminar, training session or any other type of event. With our search engine, you can find a supplier that can provide the right service for your specific needs.
Other: If you need to source other types of suppliers for your event, you can do it with our vast supplier’s sourcing solution. Just customize your search with the filters that you need and you’ll be able to easily start a booking process with your selected choice.
Why you need Azavista's Supplier Management solution

Track negotiated savings
Standardize company concessions
Maximize buying power by working with preferred brands and venues
Centralize planner intelligence on suppliers
Create core contract clauses
Trusted by the best in the business
We partner with the world’s leading brands to enable them to foster engagement and deeply connect with their attendees.






Explore more modules. Mix and match.
Azavista is unique in its offering for event workflows. Event organisers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.
Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.
The right digital experience for your event with a fully branded event website. Leverage our simple but integrated content editing tool with our innovative templates, drag and drop elements, customizable fonts, and colors – or add a custom HTML, CSS or Javascript to promote your event in any way you can imagine.
An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.
Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.
Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.
Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.
With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.
Schedule a demo with one of our consultants to further explore Azavista
We are ready to help you overcome all of your event management challenges.