Sustainable meetings and eventsGreen practices have become more and more popular as time passes. Similar to most changes, their prevalence presents both risks and opportunities for businesses. Risk in the form of a dilemma that can be summed up as either adapt at a cost or become uncompetitive, matched with benefits in the form of more efficient operation supported by a stronger and healthier brand. Since meetings tend to be rather prominent, sustainable practices on such occasions are an excellent method for capitalizing on both benefits listed here.
Here are some tips for hosting sustainable meetings and events:
Location and values
Hosting green meetings means planning for a sustainable approach right from the start. Businesses should choose meeting locations that are as close to the greatest number of participants as possible, so that said participants’ travel distances are reduced along with the consequences thereof. Furthermore, businesses should also choose suppliers and service providers that share their commitment to green practices, since that will make it easier for them to host green meetings.
Reducing the consumption of limited resources is essential to the process. Common examples include using both sides of paper and choosing reusable rather than disposable dining ware, while more complicated measures such as setting up measures to reclaim and recycle used materials are also possible. Please bear in mind that sharing such plans with all participants is important, both to ensure compliance and to broadcast the hosts’ good intentions.
Smart purchasing decisions can also see businesses reducing their ecological footprints. Choosing products made using reclaimed materials means not consuming more of the planet’s limited resources, much as how purchasing in bulk eliminates some repetitions of the resource-intensive processes needed to bring finished products from manufacturers to their end users. On a related note, purchasing from other eco-minded businesses is also a means for encouraging more of the same in the future.
Digitizing meetings can further reduce the consumption of limited resources. For example, rather than providing print-outs in person, businesses use less paper if important documents are sent to the participants through email. In fact, it is possible for businesses to digitize their meetings altogether using mediums such as audio and web conferencing platforms.
In conclusion, it is both easier and harder than businesses might expect to host green meetings. The sheer number of green practices makes implementing one or two of them a simple matter, but a comprehensive change requires serious thought at each step in the planning process. Businesses should not consider this an obstacle so much as an opportunity to both protect the environment and in some cases lower total meeting costs.