Event planning is an industry that runs 24/7. In order to be successful, event managers need to plan well and to control their time with maximum precision. Therefore, if you are an event planner you need to control how you spend your hours. Otherwise, poor time management can result in disastrous events. Here are some time management tips that can keep you on track.
TIPS FOR TIME MANAGEMENT
1. Doing the most important task of the day first thing in the morning
2. Checking email only at certain, predefined, times during the day not every minute. For instance, you can check your email every one hour.
3. Switch your mind off work for 5 minutes every 90 minutes. It can give you a “reboot” and help you revive your productivity.
4. Keep your desk clean. When people work in a simple, ordered and beautiful environment, they tend to be more productive.
5. Practice discipline. Time management requires a significant amount of discipline and discipline requires practice. You can start by deciding not to drink that extra cup of coffee, or avoiding the internet for three consecutive hours.
6. Say “ No” when required. People tend to instinctively respect those who can say no. This doesn’t mean you refuse flat out. You could say something like “I won’t be able to fit it into my schedule right now, but I am happy to do it at a later time” or “It would be great if I could do this task another time, as I want to focus all my energy on the task at hand to produce the best results.”
7. Kill notifications. Modern technology has evolved to exploit our urgency addiction: email, Facebook, Twitter, Whatsapp and more will fight to distract you constantly. Fortunately, there is an easy fix: turn off all your notifications.
8. Set objectives. Take five minutes before every call, meeting and task to decide what result you want to attain. This will help you know what success looks like before you start and keep you focused on attaining that goal. Take five minutes after each activity to determine whether your desired result was achieved. If not, what was missing? What can you do to improve?
9. Schedule time for interruptions. Take, for instance, the concept of having “office hours.” “Office hours” is the equivalent of “planned interruptions”.
10. Set a personal deadline. For each task on your to-do list determine exactly how much time you will invest in completing it. If you set a deadline for yourself, then this will help you avoid procrastination and ultimately get more things done in a shorter time frame.