Email Marketing
with the right participants, at the right time. Azavista enables
event planners to market their events and run effective email
marketing campaigns to promote them.
Gain exposure, attract high-quality participants and keep communication on track
Customized event
promotion
Utilize all of the information gathered for each participant to personalize your communication and marketing efforts, with custom fields or auto-populated event and attendee information.
Valuable marketing campaign insights
Know the exact impact and uncover the success of your email campaigns by tracking the metrics that are most important for your campaign and overall event strategy.
Consistent and in-brand communication
Deliver a consistent brand identity by designing beautiful, customized emails that best suit your brand guidelines across channels - this will also help you achieve better ROI!
Run Outstanding Email Marketing Campaigns
Our Email Marketing module is fully integrated with event management solution and it offers an easy way to create and manage professional email marketing campaigns.
Powerful yet simple email
builder
Whether public or private, questions are a great way to engage participants. Maximize the effectiveness of this feature by letting participants like questions and deciding which questions they’d most like
to discuss.
Customizable view of email
campaigns
Your list of email campaigns can be segmented by the audience, time of sending, and many other fields, ensuring the right users get the right information, just when they need it.
Scheduled and automated
email campaigns
Connect at the right time by scheduling your email campaigns at the time you believe receivers will best respond to it.
Across-devices
responsiveness
Design your own email templates and use them across multiple events, across all devices.
Supporting companies of any type and size
Azavista can support the most demanding professional events in the world thanks to a suite of powerful tools.
Explore more modules. Mix and match.
Create and manage as many different types of events needed, whether it’s a single event, main and sub-event, or an event series – we have it covered. For each event, you can assign teams, create templates, and generate custom reports, all in one central place.
Whether you are planning a small meeting or a large user conference, Azavista is able to support you with a Form System tailored to your specific needs and requirements. No matter the size or complexity of your events program, you’ll have all the right tools to succeed. Our easy-to-use and highly customizable process also complies with the highest security and privacy standards in the market!
Azavista is unique in its offering for event workflows. Event organizers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.
Our Fields manager module enables planners to define fields that can be included in forms for participants or event planners to fill in. With this module, you have the flexibility to create specific types of fields for different levels, as well as to use fields in multiple channels.
Monitor and control all your event participants while saving time and improving productivity. Our solution provides an integrated, real-time view of participants, as well as the status of their registration, and any other relevant information that you need.
Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.
Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.
Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.
Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.
An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.
Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.
Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.
Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.
Expand your brand awareness by targeting and connecting with the right participants, at the right time. Our Email Marketing Module enables event planners to market their event and run effective email marketing campaigns to promote events. You can use this solution independently of an event!
The right digital experience for your event with a fully branded event website. Leverage our simple but integrated content editing tool with our innovative templates, drag and drop elements, customizable fonts, and colors – or add a custom HTML, CSS or Javascript to promote your event in any way you can imagine.
Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.
With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.
Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.
Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.
With our travel and flight integration solution, the Azavista Platform allows you to manage travel to your event destination. Travel of your participants from your various international offices can be organized with our integration into Sabre, Amadeus and TravelPort Galileo. The synced data allows you to plan transfers and logistics. The module supports individual and group travel. And finally, it allows to track your expenses for all flights part of your event.
Schedule a demo with one of our consultants to further explore Azavista
We are ready to help you overcome all of your event management challenges.