Virtual Events

The Azavista virtual events solution offers seamless integration with your preferred conferencing platform. With our powerful tool stack, event planners can work on their entire online event process in one single place, from the promotion to the execution and the management. At the same time, they have the option to utilize our Engagement App, which ensures attendees’ are interacting through features like networking, instant meetings, surveys, quizzes, or polls. Plus, our solution allows event planners to have all their valuable delegates- and attendee data consolidated in our secured Azavista Event CRM!

Create Virtual Events to offer engagement-driving experiences that extend well-beyond a screen!

With a powerful set of features, event planners can ensure that attendees are having unique experiences while staying connected and engaged throughout the virtual event.

Robust interface for participants
and session moderators

With a modern, clean and intuitive interface, participants can do actions such as post questions, answer polls and chat with other participants, while session moderators and/or speakers can approve or decline questions, create multiple types of polls and push content pages to participants, among others!

Powerful integrations with conferencing platforms

Connect your platform of choice with our virtual events solution to get all your applications working together while having a consolidated view of your event structure. By having your tech stack in one place, not only you save time, but also you improve your efficiency.

Interactive features to increase engagement during the event

Allow your attendees to be part of a real-time conversation and keep the hype alive by including interactive elements before, during, and after your virtual event. Azavista offers the option to include an Engagement App in your virtual event to ensure participants are active throughout the entire session.

Azavista is fully Integrated with all Major Conferencing Platforms

  • Connect your platform of choice with our solution to get all your applications working together.
  • Create your virtual event in Azavista – this automatically creates an event in the platform.
  • Invite attendees from across the globe through Azavista to participate in your event.
  • Review sign-ups, declines and responses in Azavista.
  • Measure their attendance with check-in and check-out time.
  • Report on your event success, evaluate engagement, questions and poll response.

A complete tool stack for your Virtual Events

Engagement App

Azavista offers the possibility to include an Engagement App for each virtual event that you organize. This app can be used both on desktop and mobile, and it’s fully customizable to your company’s branding. Depending on your event needs and requirements, you can select the features that you want to have included in the app.

Event Website

Through our Website Content Management Solution, you can seamlessly create a website and promote an event by sharing rich content that keeps potential attendees informed and entices them to register. At the same time, you can easily customize your event website to fit the look and feel of the company or any other event.

Online Registration

Our robust Online Registration Solution allows you to effortlessly set up registration forms for participants, speakers, sponsors, and approvals, in one single place. These forms let people register for the virtual event, submit their preferences, and provide payment information without any trouble. Azavista’s platform ensures a flawless registration experience while increasing event attendance.

Reporting and Analytics

Make the most of your virtual event with our advanced Reporting and Analytics Solution. With the use of real-time dashboards, you can gain valuable insights, make better-informed decisions, and improve the event performance for your upcoming events. Our platform offers all the tools needed to collect meaningful attendee data and better understand revenue opportunities to provide a superior experience to your attendees.

Need to go virtual?

Useful Resources

Explore more modules. Mix and match.

What can we do for you? Mix and match the modules that suit your unique needs.

Create and manage as many different types of events needed, whether it’s a single event, main and sub-event, or an event series – we have it covered. For each event, you can assign teams, create templates, and generate custom reports, all in one central place.

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Whether you are planning a small meeting or a large user conference, Azavista is able to support you with a Form System tailored to your specific needs and requirements. No matter the size or complexity of your events program, you’ll have all the right tools to succeed. Our easy-to-use and highly customizable process also complies with the highest security and privacy standards in the market!

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Azavista is unique in its offering for event workflows. Event organizers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.

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Our Fields manager module enables planners to define fields that can be included in forms for participants or event planners to fill in. With this module, you have the flexibility to create specific types of fields for different levels, as well as to use fields in multiple channels.

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Monitor and control all your event participants while saving time and improving productivity. Our solution provides an integrated, real-time view of participants, as well as the status of their registration, and any other relevant information that you need. 

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Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.

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Manage all contacts across past and future events to have the complete history of your participants and organizations. Our module is completely customizable for your organization’s specific requirements and allows integration with your CRM of preference. 

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.

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An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.

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Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

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Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.

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 Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.

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Expand your brand awareness by targeting and connecting with the right participants, at the right time. Our Email Marketing Module enables event planners to market their event and run effective email marketing campaigns to promote events. You can use this solution independently of an event!

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The right digital experience for your event with a fully branded event website. Leverage our simple but integrated content editing tool with our innovative templates, drag and drop elements, customizable fonts, and colors – or add a custom HTML, CSS or Javascript to promote your event in any way you can imagine.

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Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.

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With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.

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Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.

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Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.

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With our travel and flight integration solution, the Azavista Platform allows you to manage travel to your event destination. Travel of your participants from your various international offices can be organized with our integration into Sabre, Amadeus and TravelPort Galileo. The synced data allows you to plan transfers and logistics. The module supports individual and group travel. And finally, it allows to track your expenses for all flights part of your event.

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Schedule a demo with one of our consultants to further explore Azavista

We are ready to help you overcome all of your event management challenges.